Vol. XV, no. 1      TUSCULUM COLLEGE LIBRARY    September 9, 2004

 

Welcome: This the 15th year of publication for this newsletter. On behalf of the entire library staff (Jack, Anne, Charles, Mary, Carolyn, Marsha, Kathy, and Billy), readers old and new and regardless of location are invited to join us in person or online as Tusculum College continues another exciting school year.

 

Theme for the Year The library’s theme this year is Progress and Change, with Continuity. As we prepare to depart Pioneer Gym, dba as Pioneer Library, for the new facility now approaching completion, much progress has already been made, but many changes will be forthcoming. These latter we will attempt to implement with as much of the old and soothing continuity as possible.

 

Bar-coding project; or, “What I Did on Summer Break”: We are proud to report that, with a few stragglers outstanding, the book and video collection of Tusculum College main library is now entirely bar-coded. Beginning in May and concluding in early August, 40,000+ titles each received the little numbered grocery-store type stickers which will permit our  automated system (to be installed in the new building) to function. This enterprise, completed by the library staff with the assistance of  volunteer student Allan Stephens,  included not only the physical attachment of the labels, but the correction of almost 100 years of record cataloging to make certain that books, labels, and items in the catalog all matched. Additionally, the entire collection of the Knoxville branch of the library has also been bar-coded. We are particularly pleased that, unlike most libraries undergoing this change, we did not need to close for even a single day to accomplish the goal. Hopefully, beginning next summer, we will be able to undertake annual inventories, just like the Bookstore, and know, by the push of a button,  exactly how many titles we have on hand, in circulation, lost, etc. at any moment. Major league progress!

 

Cataloging change-1: Background: Simultaneously with the bar-coding project, the library this summer switched over from the DOS-based  BibBase MARC cataloging program (introduced in 1988 at a total cost of $800!) for the ITS product of our automation vendor The Library Corporation. ITS is  transitional software, kindly networked by John Lamb and Co., which allows us to clean-up and archive our cataloging effort (and to process new books)  preparatory to the switch to Library Solutions, the web-based program which will operate as part of the new library’s automated system. As might be expected, some sweat had to be expended on the part of the library staff  to learn and make the new product operational, both with respect to the actual cataloging process and the task of making the new program respond  print acceptable labels for our books and videos.  Much thanks is extended to our DE librarians, Anne and Mary, plus Special Projects Coordinator Kathy Hipps, for their fine work in helping to resolve several of the stickiest technical problems encountered en route.  

 

Cataloging change-2: What Does This Change Mean to You, Part 1: As noted above, use of the  ITS cleanup/archival program prior to the installation of the Library Solutions program in the new building is a requirement of our automation vendor in order to make certain that all of our records are in perfect condition when the new system is launched. During this transitional period, all of our corrected and new cataloging is saved and at a date, to be determined by the final completion date of the new library, will be transferred to The Library Corporation to be loaded into the live web-based system.  During the interim period from May 2004 to the launch of the new building’s automated system, our web-based catalog will not reflect any of these changes.

 

Cataloging change-2: What Does This Change Mean to You, Part 2—How Do I Find Books/Videos?: During the interim period from May 2004 to the launch of the new building’s automated system our web-based catalog will not reflect additions or deletions of book or video titles. Still, there are ways for members of the Tusculum Community to know what titles are available. Students receiving orientation sessions will be given the same recommendations listed here. First, we recommend you consult the New Books lists, which will resume monthly publication beginning in September. Secondly, users are invited to consult the New Book shelves in both TC library locations. All new books will be separated out from the main collection for a time to allow browsing. Third, the subject entry into netLibrary provides access to all of our netLibrary titles, including new e-books which will not appear in our on-line catalog until later.  We apologize for any inconveniences this short-term cataloging/catalog change-over may cause, but we guarantee that the new system will, in the end,  be worth them.

 

New Books:  All of the titles requested by Schools, particularly those sought for the earlier blocks of this school year, have been ordered and are either here or en route. If you requested a new title for any of the blocks prior to December and need it, please feel free to stop by Tech Services and make inquiry about it. As noted above, new titles will be included in our New Book listings beginning this month.  The library liaisons to the Schools (Anne-Education, Charles-Arts/Sciences, Mary-Business, Jack-General) are open to additional recommendations or you may make them employing the on-line form.

 

Come January, we will once again approach the schools seeking lists of new titles to be submitted to the library for purchase with 0506 funding. Between now and whenever School directors ask divisions for submission lists, it is recommended that faculty individually maintain “wish lists” of desired new books (complete with authors, titles, prices, and most importantly ISBNs). This can save later work.

 

Databases: The number of databases remains constant with no new titles added this summer. As opportunities present themselves, faculty will be invited to try out new databases and give the library recommendations about them.

 

Reserves:  Faculty are invited to place items on reserve for use by their classes. Space here in Pioneer Gym, dba as Pioneer Library, is very limited.  If you add items, please note that these must be reclaimed at the end of each block so that space will be available for the following period. If items are not reclaimed, they will be returned to you via campus mail.

  

Orientation/Instructional Sessions:  Faculty, both Traditional and Professional Studies, are encouraged to request general class library orientations or subject-specific library use instructional sessions from the library faculty. Contact points are Anne Reever, Professional Studies Northeast (ex.5801); Mary Halliburton, Professional Studies Southeast (ex. 5016); and Charles Tunstall (ex.5124), Traditional program. Jack Smith is also available for Traditional sessions if needed.  

 

Computer Reserves: Classes with instructors  coming to employ the library computers as a group are also welcome. Such use of computers must, however, be reserved ahead of time so as not to interfere with Orientation/Instruction sessions or class sessions scheduled by faculty colleagues. To make a reservation, please contact the Circulation Office (ex. 5122).

 

Statistics (July 2004)*:

 

In the data which follows, the first of two figures is that for Tate Library – Greeneville and the second is for Tate Library – Knoxville; where there is only one number, it is combined for both. Some items do not lend themselves  to this easy breakdown and are addressed as appropriate; several people log on to visit our links library or free databases for which we have no figures, e.g., FirstGov. The various database vendors all provide access to more than one database; however, the complete list (47 different titles) is too long for breakdown here.

 

 

 

Greeneville

Knoxville

 Physical Use

 

 

In House Patrons

432

2,001

Days Open

21

18

Average Daily Attendance

20.57

111.17

Circulation

 

 

Books

66

24

Periodicals

0

31

Reserves

4

5

Videos

15

10

Ebooks

netlibrary 270
Ebrary 0

 

Reference

 

 

In House

37

136

Phone

DE  3
Residential:  7

52

Email

2

20

TOTAL

54

208

Library Instruction Sessions

 

 

DE

5

6

Residential

1

 

        

 Website (library only) Visits: 6,171; Subscription database searches (total): 6,482; Total electronic visits to  Tate Library: 12,653.

 

Subscription Database Searches Breakdown by Vendor:

 Infotrac I (TEL), 975; Infotrac II, 633; EDRS,  36; EBSCOhost, 586 CQ Researcher, 0; Proquest, 4,140; JSTOR, 81.

 

Interlibrary Loans:

Greeneville to Knoxville, 8; Knoxville to Greeneville, 0; via OCLC from other libraries for both campuses, 14; via ARIEL from other libraries for both campuses, 0. Books by Mail: 4.

 

 Statistics (August 2004)*:

 

In the data which follows, the first of two figures is that for Tate Library – Greeneville and the second is for Tate Library – Knoxville; where there is only one number, it is combined for both. Some items do not lend themselves  to this easy breakdown and are addressed as appropriate; several people log on to visit our links library or free databases for which we have no figures, e.g., FirstGov. The various database vendors all provide access to more than one database; however, the complete list (47 different titles) is too long for breakdown here.

 

 

 

Greeneville

Knoxville

 Physical Use

 

 

In House Patrons

2,215

2,993

Days Open

28

22

Average Daily Attendance

79.11

136.05

Circulation

 

 

Books

                107

35

Periodicals

2

33

Reserves

401

8

Videos

36

5

Ebooks

netlibrary 295
Ebrary 333

 

Reference

 

 

In House

133

173

Phone

DE  6
Residential:  20

66

Email

DE 4

Residential 8

20

TOTAL

171

259

Library Instruction Sessions

 

 

DE

3

10

Residential

6

 

        

 Website (library only) Visits: 4,660; Subscription database searches (total): 18,419; Total electronic visits to  Tate Library: 23,079.

 

Subscription Database Searches Breakdown by Vendor:

Not yet available.

 

Interlibrary Loans:

Greeneville to Knoxville, 1; Knoxville to Greeneville, 0; via OCLC from other libraries for both campuses, 7; via ARIEL from other libraries for both campuses, 1. Books by Mail: 0.

   

*General note: Student use of Pioneer Gym, dba as Pioneer Library, has been extremely high so far this school year; indeed, opening–block attendance has been stronger than at any similar point in the history of TC’s focused calendar. These usage figures will be fully reflected in our statistics when those for September become available.